What does job costing software cost?

Software subscriptions run from tens to hundreds of dollars a month, but the real cost is the setup and upkeep nobody does, which is why most job costing software ends up abandoned. ProvesTrue is a service, not another app: a fixed one-time build in the low thousands, then a monthly fee in the hundreds to keep every number true.

Job costing for contractors · done for you

Every job. Its true cost. Every Monday.

Q: What is a job cost report?

A job cost report shows what one job has actually cost to date, usually against what was estimated or bid. A useful one is current, includes labor burden and materials from every source, and shows margin drift while the job is still open.

Q: What is a WIP report?

A work-in-progress (WIP) schedule shows, for every open job, cost to date, billings to date, and percent complete, revealing over- and under-billings. Banks and bonding agents ask for it; well-run contractors read it monthly. ProvesTrue produces it automatically at month end.

Most contractors learn which jobs made money sixty days too late, because the truth is split across QuickBooks, the field app, payroll, and the estimating spreadsheet. ProvesTrue wires those together into one live answer: what every job actually made, per job and per crew, landing in your inbox every Monday. No new software. Nothing for your crew to learn.

Bring me one job One email, one job name. That is the whole start.

Sound familiar

The quarter looked great until the accountant closed it.

Profit that arrives as a surprise, months late, is not profit you can act on. The answer should reach you while the job is still open.

Two crews do the same work and somehow make different money.

You suspect it. You cannot prove it. One page settles it: same work, two crews, the money side by side.

You bought the job-costing app. The crew still texts photos of receipts.

Software the crew will not touch is not data. ProvesTrue reads what they already do, not what they were supposed to do.

Your bookkeeper is great. Job-level profit still does not exist.

Clean books and true job costing are different jobs. Yours keeps the books; ProvesTrue wires them to the field.

In plain words

Job costing means knowing what each job actually cost and earned, crew by crew, while it is still running. Not accounting after the fact. Not another app your team must adopt. One answer, checked every day.

The work has a name and a day. Once your tools are connected, this lands every Monday:

The Monday Ledger

Every open job: cost to date against what you bid, one line each.
Margin drift, flagged early, while the crew is still on site.
Billing truth: what is billed ahead, what is quietly behind.
Month end: the WIP schedule your accountant and your bank ask for.

It runs on what you already run: QuickBooks, Buildertrend, JobTread, Procore, ServiceTitan, your payroll, even the estimating spreadsheet. Getting one true number out of five half-connected tools is engineering work. That part is ours to worry about. And the Ledger is only the first thing the wiring can produce: bid feedback, cash-flow foresight, and alerts come off the same pipes, when you want them.

What it costs, and why

A one-time build at a fixed price in the low thousands, then a monthly fee in the hundreds. Month to month, cancel whenever.

Why it is worth it: the monthly fee is not a software subscription; it is an engineer watching your numbers so the first person to notice a wrong one is us, not your client, not your bank. One mispriced job type usually costs more in a year than this does. You get to check that bet against your own jobs in the first month.

Who runs this

I’m Daksh Khanna, an engineer, and ProvesTrue is my work: I build it and I run it, so you work directly with me. It lives under Khanna’s LLC. I’m taking three contractors this fall, because every ledger gets watched properly, every day. After that, a waitlist.

Common questions

Can QuickBooks do job costing?

Partly. QuickBooks can tag costs to jobs, but on most crews half the real costs never make it in: hours live in the time-clock app, materials on card statements, the estimate in a spreadsheet. ProvesTrue wires those sources into QuickBooks-based job costing that is actually complete, without changing how anyone works.

What is a job cost report?

What one job has actually cost to date, against what was estimated. A useful one is current, includes labor burden and materials from every source, and shows margin drift while the job is still open. That is the Monday Ledger’s first page.

What is a WIP report?

The work-in-progress schedule: cost to date, billings to date, and percent complete for every open job, revealing over- and under-billings. Banks and bonding agents ask for it. ProvesTrue produces it automatically at month end.

Is this bookkeeping?

No, and it does not replace your bookkeeper. Bookkeeping keeps the books right; ProvesTrue connects the books to the field so job-level profit exists at all. If you keep books for contractors, we build under your name too.

Bring me one job you are not sure made money.

daksh@khannasllc.com

Two lines and the job name is enough. Fifteen minutes, no slides, and you leave knowing which of your tools hold that job’s real costs, and what it would take to see them in one place.